Job: Program Specialist at National Foundation on the Arts and the Humanities (Washington, DC)

Program Specialist 
National Foundation on the Arts and the Humanities - Washington, DC

$56,233 - $73,105 a year - Full-time, Part-time


    • Summary The mission of IMLS is to advance, support, and empower America's museums, libraries, and related organizations through grantmaking, research, and policy development. 

      This is the position of a grants specialist in the discretionary grants program. The incumbent will provide support to Program Officers within the division, perform various programmatic administrative functions related to improving the efficiency and/or effectiveness of the grants within the Discretionary Programs Division of the Office of Library Services (OLS), and will research, develop and review support materials regarding OLS activities. 

      Responsibilities Under the supervision of the Associate Deputy Director for Library Services, and in coordination with the Program Officers, the incumbent fulfills project management and program activities in grants administration. Duties include: 
      • Provides technical support with receipt of grant applications, annual reports, and required forms for the fulfillment of financial prerequisites and compliance with standard policies or regulations. Assists in researching administrative and regulatory citations and liaising with grant applicants and grantees as needed.
      • Coordinates the finalization and dissemination of grant documents. Assists with processing grant applications, contacting grant applicants, and OLS records management.
      • Coordinates the peer review of grant applications and provides technical assistance to reviewers.
      • Compiles data about grant applications and awards to assist with agency data needs, decision-making, and trend identification.
      • Works closely with program staff and other agency staff as needed to develop and deliver training workshops and presentations on grant processes, requirements, and other matters.
      • Responds to external and internal inquiries. Provides general guidance regarding basic program requirements but refers difficult questions or issues to a Program Officer. May contact grantees regarding incomplete reports or other matters as directed by program staff.
      • Tracks and manages official grant files and documentation both in hardcopy and electronic format.
      • Provides assistance with special projects, meetings, and conferences.
      • Researches, compiles, and prepares responses to Freedom of Information Act requests.
      • Participates in agency-wide teams including serving as liaison to other departments in the agency.
      • Performs administrative and other related duties as assigned.

      Travel Required Occasional travel - You may be expected to travel for this position. 

      Supervisory status No

      Promotion Potential 11

      Who May Apply This job is open to… United States Citizens Questions? This job is open to 1 group. 
    • Job family (Series) 0301 Miscellaneous Administration And Program

      Similar jobs
      • Development Specialists
      • Specialists, Development
    • Requirements Requirements Conditions of Employment
      • US Citizenship Required.
      • This position requires a background investigation.
      • Relocation expenses will not be authorized.
      • This position may require completing a one-year probationary period.
      Only experience obtained by the closing date of this announcement will be considered. 

      Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level). 

      Qualifications For the GS-09 level : To be qualified for this position, you must be able to state and verify that you have experience that demonstrates your ability to perform the work at the GS-07 level or equivalent pay band in the Federal service. One must demonstrate at least one (1) year of specialized experience to at least the GS-7 level or equivalent that involves principles and practices of the library, archival and/or information science fields and their support organizations. 

      MANDATORY SELECTIVE PLACEMENT : Carefully read the following description of experience. Make sure your resume supports the response that you select and describes your qualifications of experience for the position. Failure to show evidence of this experience will result in disqualification. 



      Education Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree or an LL.B. or J.D., if related to the work of this position. 

      Additional information Eligible for Student Loan Repayment Program
      Eligible for Tuition Assistance Program
      This position is telework eligible

      Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet CTAP or ICTAP eligibility criteria; 2) be rated well-qualified for the position with a score of 85 or above; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information:

      Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements: 

      Persons with Disabilities-Schedule A
      Special Hiring Authorities for Veterans
      Special Hiring Authority for Certain Military Spouses
      Other Special Appointment Authorities

      Males born after 12-31-59 must be registered or exempt from Selective Service . 

      The referral list developed from this announcement may be used for up to 90 days from the closing date of the vacancy announcement to fill similar jobs. 

      How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. 

      Once the application process is complete, your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration. 

      Background checks and security clearance Security clearance Q - Nonsensitive
    • Required Documents Required Documents To apply for this position, you must provide a complete Application Package which includes: 

      1. Your Resume listing work schedule, hours worked per week, dates of employment and duties performed. 

      2. Other supporting documents : Cover Letter, optional College transcript(s), if qualifying based on education Most recent SF-50 or Notification of Personnel Action showing you are/were in the competitive service and the highest grade or promotion potential held (if applying as a status candidate with current or former Federal Service) Most recent Performance Appraisal, if applicable DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities Non-competitive appointment authority documentation, if applicable Career Transition Assistance Program/Interagency Career Transition Assistance Program Documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.) 

      If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education . 

      Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. 
    • Benefits Benefits A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits . 

      Review our benefits

      Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Apply here