Los Angeles, CA
Full Time Permanent
Description: • Coordinate all aspects of Fine Art Shipments and related projects. Operations Duties: • Undergoing TSA training and Certifications• • Communicating with customers, vendors, colleagues, agents and all other parties involved to coordinate logistics, schedules, budgets, payments, etc. • Preparing estimates and project budgets • Researching and presenting transport schedules and routing options • Opening Files (Import/Export/Domestic/Foreign) • Making bookings with and completing Job Orders for vendors – crate shops, truckers, art handlers, supervision agents, etc. • Booking airfreight with airlines • Filing SED’s through AES system • Preparing Import & Export Documentation such as AWBs, Delivery Orders, Packing Lists, etc. • Obtaining and preparing documents for US Customs Entries • Checking and establishing TSA compliance as relevant per shipment • Researching US Import and Export regulations for items requiring special permits. Obtaining special permits as needed. • Preparing courier and shipment itineraries • Presenting customers with shipment status updates • Booking courier airfare and hotel accommodations • Client pick up (vehicle required-mileage reimbursed) for courier assistance and ) • Meeting vendors and security agents for supervision at LAX and other job sites • Creating and submitting invoices for services provided Additional Duties: • Participating in client sales meetings and events • Assist manager with sales and marketing research • Assisting colleagues with general office maintenance as needed • Ordering office supplies as needed Expectations: The Projects/Logistics Coordinator in the LA office works with all clients: museums, private collectors, lenders and galleries/commercial clients, to develop and execute creative logistics solutions to accommodate each project (import, export, exhibitions, domestic air & ground shipments and local installations.) The Projects/Logistical Coordinator will work independently on specific assigned projects and collaboratively with Operations Manager on larger projects and as back up when Operations Manager is out of the office. It will be the responsibility of the project coordinator to manage all aspects of their project: timing, vendors, budgets, routing, airport supervision, courier assistance and invoicing.
Application Instructions / Public Contact Information
Please send resume and cover letter to: DIETLLAX@gmail.com