Jobs: Administrative Assistant to Deputy Director, Finance & Operations (FT) (NYC)

The Studio Museum in Harlem was founded in 1968 by a diverse group of artists, community activists and philanthropists who envisioned a new kind of museum that not only displays artwork but also supports artists and arts education. The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society.


The Administrative Assistant will be responsible for providing a wide range of administrative support to the Deputy Director.


•Manage and maintain the Deputy Director’s calendar and travel arrangements

•Prepare and edit routine correspondence

•Prep Deputy Director for meetings and calls

•Complete and submit expense reports and payment requests

•Manage credit card account reconciliation

•Liaise with internal staff at all levels and receive incoming visitors

•Manage the Deputy Director’s incoming and outgoing mail

•Support the Deputy Directory administratively, including researching projects, providing clerical support, filing, copying, typing, and scanning

•Other duties as needed


The successful candidate will be pro-active and highly skilled in office management. The candidate will have excellent communications skills, pay close attention to detail and thrive in a team-oriented environment.

The ideal candidate will possess:

•An Associate’s degree or related school experience is required, a Bachelor degree is desirable

•A minimum of 2 years of administrative support experience in the nonprofit and/or cultural sector highly desirable

•Excellent computer skills with proficiency in Office 365, Microsoft Word, Excel, Outlook; and SharePoint

•Excellent verbal and written communication skills

•Excellent organizational and analytical skills

•Experience with administrative and clerical duties

•Professionally mature, demonstrating discretion and confidentiality

•Strong interpersonal skills, ability to work well with others as part of a team

Salary will be commensurate with experience, skills and knowledge.

Send cover letter, resume and a writing sample to:

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills and work experience best fit the requirements of the position.

No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.