Seasonal Production Assistant
The Los Angeles Philharmonic Association
Los Angeles, CA
The Los Angeles Philharmonic Association is looking for a
Seasonal Production Assistant
Founded in 1919, the Los Angeles Philharmonic Association's mission is to perform, present, and promote music in its varied forms at the highest level of excellence to a diverse and large audience, both at the Walt Disney Concert Hall and the Hollywood Bowl. The Los Angeles Philharmonic Association is dedicated to continuing its pre-eminent status in the music world of the 21st century.
The Seasonal Production Assistant aides in all facets of production for concerts at the Hollywood Bowl from approximately May 14th through September 30th and provides a broad range of support to the Presentations department.
Coverage of all Presentations concerts to be split between the production assistants, exact assignments to be determined. This is a non-regular full-time position, from approximately May 14th through September 30th, with possibility to assist during first two weeks of October. Up to 3 positions available.
Provide production assistance as required for concerts and presentations, including tickets and parking passes; extensive hospitality and catering/dressing room needs/setup for artists per the contract riders; complex artist ground transportation schedule, creative problem solving, customer service, and assistance in other artist liaison issues; hotel arrangements; and some “runner” responsibilities.
Provide administrative support, general and research assistance: screen calls as needed; maintain office files; draft correspondence; arrange courier services; assist with contract administration; collect info from artist reps and agents; draft production schedules; etc.
Assist office with ticketing and parking requests from artists, agents, managers, vendors and outside parties needing special handling.
Attend Hollywood Bowl Orchestra services and concerts as needed, and distribute parking passes and tickets to Orchestra members at rehearsals, as well as other rehearsal/concert duties as assigned.
Assist with and coordinate check-out of music to Hollywood Bowl Orchestra musicians. For each concert series, take music from office to first Orchestra rehearsal as needed.
Provide scheduling assistance – scheduling meetings, organizing conference rooms.
Obtain and disseminate information to general staff as required, including (but not limited to): biographical information for artists; production schedules; rehearsal schedules; and general information as requested by Association staff.
Keep an up-to-date ledger of department expenses and invoices in coordination with Director, Presentations.
- Other duties and projects as assigned.
Must be available to work full-time from approximately May 14th through September 30th. Hours: Monday – Friday, 10:00am – 6:00pm, plus evenings and weekends as needed for rehearsals/concerts/shows.
Must be extremely detail-oriented and highly organized, with excellent follow-through
Previous Concert production background and experience required
Tour Manager experience desired
B.A. (or equivalent background and experience) desired
Minimum one (1) year administrative experience
Exceptional, professional and clear writing and verbal communication skills
Strong word processing, spreadsheet and general computer skills (Microsoft Office, Word, Excel, Outlook, etc.)
Ability to meet deadlines, organize and prioritize duties efficiently, and focus on many tasks simultaneously and in detail
Basic understanding of accounting and financial issues
Prefer a general knowledge and interest in a variety of musical artists, genres and repertoire
Knowledge of and interest in concert production
Ability and desire to work long hours as required; flexible schedule
Must own a reliable car and have clean driving record
Must be able to purchase and handle alcohol
Ability to work with artists, agents and managers in sensitive situations
Resourceful and forward-thinking problem solver. Customer service oriented in all industry and interoffice interaction.
Resilient, indefatigable, positive attitude
How to apply:
Complete the online application by clicking here.
- Complete the application with all pertinent information.
- At the end of the application, a confirmation page will appear when your submission has been successful
The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO.