Jobs: Seasonal Production Assistant for the Los Angeles Philharmonic Association (Los Angeles)

Seasonal Production Assistant
The Los Angeles Philharmonic Association

Los Angeles, CA

The Los Angeles Philharmonic Association is looking for a

Seasonal Production Assistant

Founded in 1919, the Los Angeles Philharmonic Association's mission is to perform, present, and promote music in its varied forms at the highest level of excellence to a diverse and large audience, both at the Walt Disney Concert Hall and the Hollywood Bowl.  The Los Angeles Philharmonic Association is dedicated to continuing its pre-eminent status in the music world of the 21st century.

Position Summary: 

The Seasonal Production Assistant aides in all facets of production for concerts at the Hollywood Bowl from approximately May 14th through September 30th and provides a broad range of support to the Presentations department.

Coverage of all Presentations concerts to be split between the production assistants, exact assignments to be determined. This is a non-regular full-time position, from approximately May 14th through September 30th, with possibility to assist during first two weeks of October. Up to 3 positions available. 

Position Elements:

  • Provide production assistance as required for concerts and presentations, including tickets and parking passes; extensive hospitality and catering/dressing room needs/setup for artists per the contract riders; complex artist ground transportation schedule, creative problem solving, customer service, and assistance in other artist liaison issues; hotel arrangements; and some “runner” responsibilities.

  • Provide administrative support, general and research assistance: screen calls as needed; maintain office files; draft correspondence; arrange courier services; assist with contract administration; collect info from artist reps and agents; draft production schedules; etc. 

  • Assist office with ticketing and parking requests from artists, agents, managers, vendors and outside parties needing special handling.

  • Attend Hollywood Bowl Orchestra services and concerts as needed, and distribute parking passes and tickets to Orchestra members at rehearsals, as well as other rehearsal/concert duties as assigned.

  • Assist with and coordinate check-out of music to Hollywood Bowl Orchestra musicians.  For each concert series, take music from office to first Orchestra rehearsal as needed.

  • Provide scheduling assistance – scheduling meetings, organizing conference rooms.

  • Obtain and disseminate information to general staff as required, including (but not limited to):  biographical information for artists; production schedules; rehearsal schedules; and general information as requested by Association staff.

  • Keep an up-to-date ledger of department expenses and invoices in coordination with Director, Presentations.

  • Other duties and projects as assigned.

Position Requirements:

  • Must be available to work full-time from approximately May 14th through September 30th.  Hours: Monday – Friday, 10:00am – 6:00pm, plus evenings and weekends as needed for rehearsals/concerts/shows.

  • Must be extremely detail-oriented and highly organized, with excellent follow-through

  • Previous Concert production background and experience required

  • Tour Manager experience desired

  • B.A. (or equivalent background and experience) desired

  • Minimum one (1) year administrative experience

  • Exceptional, professional and clear writing and verbal communication skills

  • Strong word processing, spreadsheet and general computer skills (Microsoft Office, Word, Excel, Outlook, etc.)

  • Ability to meet deadlines, organize and prioritize duties efficiently, and focus on many tasks simultaneously and in detail

  • Basic understanding of accounting and financial issues

  • Prefer a general knowledge and interest in a variety of musical artists, genres and repertoire

  • Knowledge of and interest in concert production

  • Ability and desire to work long hours as required; flexible schedule

  • Must own a reliable car and have clean driving record

  • Must be able to purchase and handle alcohol

  • Ability to work with artists, agents and managers in sensitive situations

  • Resourceful and forward-thinking problem solver. Customer service oriented in all industry and interoffice interaction.

  • Resilient, indefatigable, positive attitude

How to apply:

Complete the online application by clicking here

  • Complete the application with all pertinent information.
  • At the end of the application, a confirmation page will appear when your submission has been successful

The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO.


Deadline: 04-14-2018