Supervisory OrganizationYale Art Gallery - Facilities
STARS Requisition number44083BR
University Job TitleMuseum Technician 2
Posting Position TitleBuilding Systems Specialist
Bargaining UnitL34 - Local 34 (Yale Union Group)
Time TypeFull time
Compensation GradeLabor Grade D
Work LocationCentral Campus
Worksite Address1111 Chapel Street New Haven, CT 06510
Work WeekFlexible or Non-Standard (for anything other than Standard)
Total # of hours to be worked:40
Work Days/Hours (Other than Standard)As needed by department
Position Focus:Reporting to the Yale University Art Gallery Manager of Facilities, the Building Systems Specialist is responsible for maintaining the day-to-day operations of the Gallery’s multiple facilities, associated grounds, and internal operations systems (mail delivery, event setup, general building and mechanical maintenance, etc.). Essential Duties:
• Responsible for the daily review and response to all building systems-related Facilities Task Requests, assessing level of service response; schedule small-scale requests (single day special events, furniture repairs/movement, etc.) on YUAG Facilities master calendar & coordinate large-scale requests (multiple day special events, construction projects, large furniture or materials movement, etc.) in partnership with Manager of Facilities; complete the requested service or projects in a timely fashion; update assigned FTRs with details as they occur in order to provide the requestor with up-to-date information.
• Maintain and replace lighting throughout general Gallery, office, and storage spaces. Maintain detailed records in spreadsheet form, which includes automated inventory control to track & calculate changes and specialized requirements (lighting plans, angle of display, assessment of trends including analytical assessment of outages, etc.) based upon frequently changing exhibition requirements.
• Coordinate service agreements with Traffic, Receiving & Stores (TR&S) for the transport of both US & campus mail and various materials to and from various Gallery buildings.
• Inspect, monitor & make basic changes to all mechanical system equipment (steam, hot water, and chilled water lines; fire extinguishers and sprinkler systems, etc.) using multiple building management systems (Metasys, Crestron, Nysan). Make minor repairs and assess when outside contractor is needed; arrange for service with outside contractors. Report and track equipment performance & repair data from gauges, sensors, and charts.
• Review and respond to all mechanical systems-related Facilities Task Requests (FTR) daily, assessing level of service response needed; schedule small-scale requests (event-related environmental and equipment adjustments, etc.) on YUAG Facilities master calendar and coordinate large-scale requests (steam or system shutdown, major construction projects, large materials movement, etc.) in partnership with Manager of Facilities; complete the requested service or projects in a timely fashion; update assigned FTRs with details as they occur in order to provide the requestor with up-to-date information.
• Arrange for escort and accompany contractors and University Facilities personnel throughout the duration of their work within the facility. Ensure the safety of the staff, collection, and building during any repairs, alterations, and renovations.
• Keep mechanical and storage areas clean and organized instituting new and innovated ways of storing materials as necessary.
• Support the Gallery’s Integrated Pest Management protocols by informing the staff and enforcing the Gallery's policies. Provide first line support to staff for pest and rodent reports. Collect and/or report all found pests and rodents; contact University Facilities Customer Service department to arrange related eradication services; provide facilities access for pest management contractors. Notify the Manager of Facilities of any discoveries or concern.
• Serve as a back up to Mechanical Systems Coordinator to provide basic mechanical services such as monitoring, recording and reporting temperature and humidity levels and issues.
• Partner with the Mechanical Systems Specialist to operate loading dock lifts, monitor materials logistics and storage activities and resolve any dock conflicts.
• Other facility-related duties as required.
Schedule: 40 hrs/wk; occasional & planned weeknight & weekend hours along with some Yale holidays.
Essential Duties1. Designs and/or constructs museum exhibits, frames, housing, mounts, display case, lighting, theatrical sets and theatre costumes through use of specialized woodworking, metal working, welding, carpentry, electrical, glazing, draping, patterning and stitchery techniques. 2. Fabricates and reproduces specimens, backgrounds and structures, ensuring artistic effort and scientific accuracy. Mats, frames and unframes works of art. 3. Performs minor conservation treatment (mending small tears, surface cleaning) and recommends conservator attendance when necessary. Maintains facility, climate control systems, exhibits, costumes, collections, and workshop tools and machinery. 4. Oversees and instructs support staff. Installs and disassembles exhibits and sets. Prepares collection for exhibition. Handles, moves, packs and unpacks works of art for exhibits, storage and loan utilizing specialized methods and materials. 5. May act as courier for artwork. Orders material and supplies. Develops time and cost estimates. Monitors budget and other financial material. Communicates with designers, exhibit originators, conservators and curators to provide and obtain information. 6. May conduct research related to construction activities. Inputs to and retrieves information from museum collection management database and other computerized systems. 7. Performs clerical functions incidental to construction activities.
Required Education and ExperienceSix years of related work experience, four of them in the same job family at the next lower level, and a high school education; or four years of related work experience and an Associate’s degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Required Skill/Ability 1:Good organizational, record keeping and communication skills. Proficient in the use of hand and woodworking power tools.
Required Skill/Ability 2:Ability to function as a team player and to communicate in a professional manner with all levels of museum and University staff. Proven ability for independent and self-driven work practices.
Required Skill/Ability 3:Must have a valid CT Driver's License.
Required Skill/Ability 4:Well-developed computer skills using various Microsoft Office programs, especially Outlook, Word, Excel, SharePoint, PowerPoint and Access.
Required Skill/Ability 5:Developed skill in use of CAD, Adobe and project management software. Successfully complete practical training on the operation of Powered Industrial Vehicle (PIV).
Preferred Education, Experience and Skills:Two years of experience monitoring building systems, grounds. Familiarity with the operation of valve & damper actuators, pressure transducers, & air quality monitors; Experience working in a museum environment and with facility preservation issues; Knowledge of building mechanical systems such as Metasys (Johnson Controls), Crestron, and Nysan.
Must be able to lift 75 pounds; no fear of heights.
Weekend Hours Required?Yes
Evening Hours Required?Yes
Background Check RequirementsAll candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Click here for additional information on the background check requirements and process.
Posting DisclaimerThe intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement:Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: firstname.lastname@example.org.
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