Use this Contract if you are planning on participating in an exhibition through a gallery or exhibition venue where you do not have exclusive representation.

DISCLAIMER: This contract is written as a checklist and guide only. You should in no way use this contract in its current state as a binding agreement between you and any gallery or venue. When entering into an agreement with any institution for short or long-term work a lawyer or attorney skilled in legal practices pertaining to the arts should first review any contracts signed. You can use this contract as a starting point for drafting an agreement between you and a gallery for exclusive or nonexclusive representation but do not rely on this contract in its present form and do not sign it until you have had legal counsel look at it and suggest alterations or changes.

• Date of the Agreement (include day, month and year):
• This agreement is between ________ (the Artist) and ____________ (the Exhibitor)

• AGREEMENT made as of the ____day of _________, 20____, between ________________________________(hereinafter referred to as the “Artist”), located at _____________________(the city and state, the country if necessary), and ________________________________ (hereinafter referred to as the “Exhibitor”), located at ________________________________ (the city and state, the country if necessary) with respect to an exhibition loan as stated in this agreement

ARTWORKS

• The Artist agrees to loan the following artwork(s) to the Exhibition Site (if a Schedule of Artworks is attached, state so here):
• If the work is an installation, include specific elements and state it is an installation.
• If the work is a public art project, or site-specific work, describe and state so.

Title:
Medium:
Size:
Date Created:
Price (if for sale):
Insurance Value:
Condition of work:
Framing and Mounting information:
Commission taken by Exhibitor:

DURATION OF LOAN

• The Artist agrees to loan the Exhibitor the above works for the time period commencing ______________ (date) and concluding ________________ (date).

EXHIBITION INFORMATION

• Title of the exhibition:
• Date of the opening reception:
• Hours of Gallery/Venue operation:
• The Exhibitor agrees to exhibit the Artist’s work to the artist’s specifications.
• The Exhibitor agrees to post accurate Artwork labels as provided by the artist.
• The Exhibitor agrees to post accurate prices for work (if applicable) as provided on the attached Schedule of Artworks.

ARTIST'S FEES
           
• The following fee(s) shall be paid to the Artist in exchange for exhibition of the above works:
• Payment schedule for the above artist’s fees:

DELIVERY

• Work shall be delivered to the Exhibitor by the following date(s):
• Work shall be delivered to the Exhibitor using the following service:
• Delivery expenses shall be paid for by:
• The Exhibitor shall agree to provide a written description of any damage to the artwork within five days of delivery.

INSURANCE OF ARTWORK

• The Exhibitor shall be responsible for loss or damage to the works from the time of shipment from the Artist through the time of delivery back to the Artist.
• The Exhibitor shall insure each work for the benefit of the Artist for the full value listed on the Schedule of Artworks listed above.

USE OF WORK

• The Exhibitor shall agree that the loan of the works listed in the Schedule of Artworks is for the purpose of Exhibition only. 

INSTALLATION OF ARTWORKS

• Detailed list of who is responsible for framing work, installation of work, and cleaning and repairs to venue after work is de-installed:

COPYRIGHT AND REPRODUCTION

• The Artist shall reserve all reproduction rights, including the right to claim statutory copyright, on all works listed on the Schedule of Artworks listed above.
• The Artist  _____ gives permission  ______ denies permission to photograph the works for publicity and documentation purposes.
• The Artist  _____ gives permission  ______ denies permission to photograph the work for any catalog reproduction.

LABELING

• See attached labels corresponding to the Schedule of Artworks above. Include what information each artwork label should include.  Is the work in the collection of the Artist?  Include exact formatting for the title, and if it should include a copyright notice. You may use the Exhibition Label form in the GYST software to generate these labels.

RETURN OF ARTWORKS

• Artworks listed in the Schedule of Artworks shall be returned to the artist by the following date:
• Artworks listed in the Schedule of Artworks shall be returned to the artist using the following service:

SIGNATURES

Signed by __________________________ (The Artist)
On _______________________ (date)           

and __________________________ (The Exhibitor)
On _______________________ (date)           
Exhibitor Address: ___________________________________________

NOTE:  These items are for checklist purposes only.  If you have any questions about legal language, please consult one of the references included as part of this program, or contact a lawyer.  Use these items to see if there is anything missing in your contract, or if you need to change a contract you have been sent.